• Full-time roles available | Monday–Friday | 8:00am–4:00pm 
• Salary packaging benefits available for eligible employees
• Be part of a supportive, values-driven team making a meaningful difference in aged care

About the Role

BaptistCare is seeking an organised, customer‑focused Administration Officer to join our Residential Aged Care team at the David Buttfield Centre in Gwelup (105‑bed facility). This role supports the smooth daily operations of the site and ensures residents remain at the heart of everything we do.
Open to Level 2 or Level 4 applicants depending on experience.

Key Responsibilities

All Levels

• Welcome visitors and manage incoming calls
• General administration: data entry, filing, mail, word processing, minute taking and maintaining records
• Support resident admissions and discharges
• Process accounts payable/receivable, purchase orders and office supplies
• Coordinate travel, accommodation and catering bookings

Level 4 – Additional

• Prepare and manage staff rosters in line with Awards, agreements, budgets and staff availability
• Support leave management, recruitment administration and employee records
• Liaise with People & Culture on contracts and onboarding
• Assist with payroll enquiries
• Draft and distribute staff communications
• Mentor and support Administration Officers
• Monitor compliance requirements and participate in audits

About You (All Levels)

• Experience in administration or reception
• Proficient in Microsoft Word, Excel, and admin systems
• Strong communication and interpersonal skills
• Ability to manage competing priorities
• Customer‑focused and team‑oriented
• Alignment with BaptistCare values

Level 4 – Additional Requirements

• Senior administration experience
• Experience with electronic rostering systems (e.g., Kronos)
• Ability to interpret Awards and Agreements
• Strong leadership and ability to work independently

Why Join Us?

At BaptistCare, we value our people and create a positive, inclusive workplace. We offer:

• Competitive salary + tax‑free salary packaging
• Discounted gym memberships & novated car leasing
• Health & wellbeing support: free counselling, spiritual care, nutrition advice
• Career development: study assistance up to $3000/year + LinkedIn Learning

About Us

We are proud to be part of the merged care organisation that will be known nationally as BaptistCare. As a for purpose, Christian care organisation, we are committed to providing exceptional support and services across Australia.  Together with Baptcare (VIC, TAS, SA) and Baptist Care SA we employ over 12,000 dedicated employees and support over 38,000 customers to help people live well with dignity and purpose. From older Australians and their families to people facing significant disadvantage, our passion and our priority are the customers we serve. We strive to deliver care as it should be – with people right at the centre. 

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date. The closing date is subject to change without notice.

Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks and, if applicable, WWCC, NDIS worker screening check and a pre-employment medical.

BaptistCare – Transforming lives by expressing the love of Christ.

Recruitment Agencies Please note: This position is being managed directly by our internal Talent Acquisition team. We respectfully request that recruitment agencies refrain from contacting any employees directly as all communications must go through the Talent Acquisition. Unsolicited candidate profiles or CVs from recruitment agencies will not be accepted. Thank you