• Join a team that puts people at the centre of everything we do
• Play a key role in keeping our scheduling and operations running smoothly
• Help support residents and staff as part of a caring, purpose‑driven organisation

About the role

Kalkarni is seeking an Administration Officer with a strong focus on scheduling and workforce coordination. This role is central to ensuring our aged care home is safely and appropriately staffed, with responsibilities that include preparing rosters, managing staff availability, coordinating leave, and filling vacant shifts in line with Awards, Agreements and organisational protocols.

You will work closely with the leadership team to maintain accurate staffing records, support recruitment and onboarding processes, and liaise with Payroll regarding staff enquiries. Alongside your rostering responsibilities, you will provide general administrative support to residents, families and staff, contributing to the smooth daily operations of the home.

This role suits someone who is organised, confident with systems, and able to balance competing priorities while maintaining a calm and professional approach.

This role is Permanent Part-Time - 44 hours per fortnight working Monday, Wednesday and Friday 8.30am - 4.30pm

About the team

You will join a supportive and collaborative team based in Brookton, a welcoming Wheatbelt community known for its friendly atmosphere and strong local spirit. Our team reflects the heart of the town—people who look out for one another, pitch in when needed, and take pride in creating a warm, safe and respectful environment for residents. At Kalkarni, we are committed to delivering high‑quality, resident‑centred care, supported by clear communication, flexibility and a practical, solutions‑focused approach. As part of BaptistCare, you’ll be joining an organisation that values community connection and puts people at the centre of everything we do.

Why join us?

At BaptistCare, we value our employees and foster a positive, inclusive work environment. Benefits include:

• Competitive salary with tax‑free salary packaging up to $18,550

• Discounted gym memberships and novated car leasing

• Flexible work arrangements and additional leave options

• Access to wellbeing programs including free counselling, spiritual support and nutrition advice

• Career development opportunities with study assistance up to $3,000 per year

• Access to learning programs including LinkedIn Learning

• Hourly rate of between $32.92 - $35.19 + 12% Super, dependent on experience

About you

To be successful in this role, you will have:

• Experience in administration, scheduling, rostering or workforce coordination

• Strong organisational and analytical skills with the ability to manage competing priorities

• Proficiency in IT systems, including Microsoft Office and electronic rostering platforms

• Excellent communication and interpersonal skills

• Ability to interpret Awards and Agreements, or willingness to learn

• A commitment to confidentiality, professionalism and resident‑centred service

Experience in aged care, payroll liaison or recruitment administration is desirable but not essential.

About us

We are proud to be part of the merged care organisation that will be known nationally as BaptistCare. As a for‑purpose, Christian care organisation, we are committed to providing exceptional support and services across Australia. Together with Baptcare (VIC, TAS, SA) and Baptist Care SA, we employ over 12,000 dedicated employees and support over 38,000 customers to help people live well with dignity and purpose.

From older Australians and their families to people facing significant disadvantage, our passion and priority are the customers we serve. We strive to deliver care as it should be – with people right at the centre.

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date. Successful candidates will be subject to background checks including a National Police Check, reference checks and, if applicable, NDIS Worker Screening and a pre‑employment medical.

BaptistCare – Transforming lives by expressing the love of Christ.

Recruitment Agencies: This position is being managed directly by our internal Talent Acquisition team. Unsolicited CVs will not be accepted.