• Care starts with a well-planned roster — help us make every shift count at Kalkarni.

• Bring order, care, and compassion together: join BaptistCare Kalkarni as our Scheduling Champion.

• Your skills keep our team strong, our residents supported, and our community thriving.

About the Role

We’re seeking an Administration Officer with a strong focus on scheduling and rostering to join our team at BaptistCare Kalkarni  in Brookton, WA. This is a permanent part-time role (45 hours per fortnight), working three days per week.

Mondays and Fridays are required, with the third day flexible based on your preference and availability. Hours are slightly flexible too — choose between 8am–4pm or 9am–5pm.

As an Administration Officer, you’ll be the organisational backbone of the facility, ensuring staff are rostered effectively and residents receive the care they deserve. Key responsibilities include:

• Preparing and managing staff rosters in line with awards, agreements, and budgets

• Notifying staff of rosters in advance and filling vacant shifts per protocols

• Managing leave and recruitment to maintain staff coverage

• Creating and maintaining employee files and liaising with People & Culture for contracts

• Assisting staff with pay enquiries and liaising with Payroll

• Drafting and distributing staff correspondence (e.g., appraisal notifications, sick leave letters)

• Supporting compliance and participating in audits as required

This is a role where your rostering expertise, organisational skills, and ability to balance priorities will directly impact the quality of care we deliver to residents.

About the Team

At BaptistCare Kalkarni in Brookton, you’ll join a supportive, close-knit team dedicated to delivering exceptional care in a welcoming, community-focused environment. As an Administration Officer focusing on scheduling and rostering, you’ll play a vital role in keeping our staff organised and supported so they can provide the best possible care to residents. It’s a workplace where your contributions are valued, your growth is encouraged, and you’ll enjoy the satisfaction of making a real difference every day.

Why Join Us?

At BaptistCare, we value our employees and foster a positive, inclusive work environment. We offer:

• Competitive salaries and tax-free salary packaging up to $18,550*

• Discounted gym memberships and novated car leasing

• Flexible work arrangements and additional leave options

• Health and wellbeing initiatives including free counselling, spiritual support, and nutrition advice

• Career development with study assistance up to $3000 per year and access to learning programs like LinkedIn Learning

About You

You’re organised, approachable, and thrive in a busy environment. You’ll bring:

• Experience in rostering and scheduling, preferably with electronic systems such as Kronos or UKG

• Ability to interpret Awards and Agreements

• Strong IT skills (Microsoft Word, Excel, rostering systems)

• Excellent communication and interpersonal skills

• Leadership experience and ability to work independently

• Alignment with BaptistCare’s values and customer-centric approach

Step into a role where your skills in scheduling and rostering truly matter — and enjoy the satisfaction of knowing your work directly improves the lives of residents every day.

About Us

We are proud to be part of the merged care organisation that will be known nationally as BaptistCare. As a for purpose, Christian care organisation, we are committed to providing exceptional support and services across Australia.

Together with Baptcare (VIC, TAS, SA) and Baptist Care SA, we employ over 12,000 dedicated employees and support over 38,000 customers to help people live well with dignity and purpose. From older Australians and their families to people facing significant disadvantage, our passion and our priority are the customers we serve.

We strive to deliver care as it should be – with people right at the centre.

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date. The closing date is subject to change without notice.

Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks and, if applicable, WWCC, NDIS worker screening check and a pre-employment medical.

BaptistCare – Transforming lives by expressing the love of Christ.

Recruitment Agencies: Please note this position is being managed directly by our internal Talent Acquisition team. We respectfully request that recruitment agencies refrain from contacting any employees directly as all communications must go through Talent Acquisition. Unsolicited candidate profiles or CVs from recruitment agencies will not be accepted. Thank you.